We know you have question about the The Willows, so we have answers. Below, you will find the answers to the most asked questions. Of course, if you have MORE questions, just reach out to us!
A grand event space for deep roots and lasting memories
The Willows is the perfect venue for larger events but still retains that intimate feel we all want. The Willows is a beautiful space that can easily accommodate up to 250 guests for outdoor weddings Tulsa, OK locals can recommend. This grand event venue offers all the needed amenities, such as separate guest restrooms, groom restrooms, and dressings areas as well as a full services bridal suite. All wedding members enjoy relaxing areas where they may prepare in private while guests are being seated. This venue also provides a large catering kitchen and relaxing veranda where the wedding party and guests can mingle after the ceremony.
Rental Hours– 8:00 am through 11:00 pm
Maximum Guest 250 per event
What is included with my basic rental package?
We offer additional add on packages for an additional cost that can be discussed when you come and visit our venue.
Make your appointment TODAY! You won’t be disappointed!
We know you have question about the The Willows, so we have answers. Below, you will find the answers to the most asked questions. Of course, if you have MORE questions, just reach out to us!
How many wedding guests can you accommodate?
We comfortably accommodate up to 250 guests, which also allows adequate space for dining and a dance floor.
Will there be on-site Lakeview staff the day of?
Yes, we will have venue staff available the day of your event from the time you arrive through the duration of your event. Our event staff will be responsible for venue-specific tasks such as: vendor/guest questions, bathroom tidying, spills, thermostat needs, emergencies etc. We do not provide busing, décor setup and breakdown, coordination/planning etc.
How many cars will your parking lot accommodate?
We have ample on-site parking.
Can vehicles be left overnight?
Please make arrangements with the on-site staff for these accommodations. We want you and your guests to have fun and be safe! Our front gates are locked upon staff leaving so arrangements would need to be made on retrieval of the vehicle.
Are there overnight accommodations nearby?
Yes! We are conveniently located 5 miles from Locust Grove, OK which has a Best Western Hotel, and 12 miles from Pryor, OK which has a Holiday Inn Express, Hampton Inn, Days Inn, Quality Inn and several other Hotels.
Do you require a Wedding Coordinator or Planner?
This is not a requirement but to ensure your wedding day is stress free and perfect, we highly recommend at a minimum of a professional Day-of Coordinator.
What is the Alcohol Policy?
All alcoholic beverages served or consumed at The Willows must be served by a licensed and insured bartender. Security is also required when alcohol is served.
Do we have to choose vendors from your preferred vendor list?
Your favorite outside vendors are welcome at our venue! We do require your caterer to be properly licensed and insured.
Do we need to schedule a tour or can we just stop by?
We kindly request you schedule a tour so we can provide you with the individual service you deserve. You can conveniently schedule your tour online.
How do I reserve The Willows for my event and what’s the payment schedule?
To reserve your date, you will need to complete and sign our contract and make your 1st payment. Your 2nd payment will be scheduled 6 months (180 days) prior to your wedding and the final payment, 3 months (90 days) prior to your wedding. We accept payments by credit card, checks or cash.
Can you hold my date?
Sorry, dates are reserved on a first-come, first-served basis, secured upon processing of a signed contract and first payment.
Do you require One Day Event Insurance?
Yes, we require you to purchase a One Day Event Policy with a minimum of a million-dollar general liability limit. The cost is dependent on your guest count we suggest budgeting $100-$200 for this policy. We will be glad to provide you with some recommendations for this policy.
What is the policy for my dress rehearsal?
We include one complimentary hour for you to rehearse, but we cannot guarantee this to be the night before. It will be scheduled based on availability of our other events. If we have another event the day before yours, you are welcome to schedule your rehearsal on another day of the week. We will confirm your rehearsal date 30 days prior to your event.
Can I schedule my bridal or engagement photo session at the venue?
Yes, we will work with you to schedule a time convenient for you and your photographer.
Does the ceremony have to be in the pavilion?
You have the flexibility to have your ceremony/cocktails/reception in the pavilion, on the turf, or in the 6,500 sq foot indoor space. We have 250 white chairs for the outdoor pavilion or turf and 250 cross-back wooden chairs for the indoor venue.
Are sparkler exits permitted?
Yes, provided the venue location is not under a fire ban by the State. You will need to provide your guest with sand buckets so they are properly extinguished.
What is your decorating policy?
We invite all couples to decorate and make the venue their own! Decorations that you or your vendors add to the space is your responsibility to install and remove. We can discuss the dos and don’ts during your tour. We do not allow staples or nails to be used. We find that 3M command hooks are the best to use if you wish to hang anything in the venue.
Do we have to set up our own chairs and tables or take them down?
No! We want to take this load off of you, so when you arrive, the initial setup of tables and chairs will be done based off the floorplan you provide us two weeks prior to your event day.
Do you allow candles?
We allow real candles to be used provided that they are in an enclosed glass container with a bottom. The glass must be taller than the flame.
Are our guests allowed to smoke, vape or use e-cigs?
Only in designated areas. All of our facilities, the pavilion, turf, porches and building are non-smoking areas, including vape and e-cigs.
What does clean-up entail?
At the end of your event, we simply require that you remove any personal belongings you may have brought in, such as décor, florals, or outside rental items. You will also be required to place all trash in the provided receptacles outside of the building. Lakeview Hills will take care of the rest! Caterers are required to leave their areas as they found them.
Do you have an ALL-INCLUSIVE option?
Yes we do! We have worked with a top Wedding Planner to come up with several All-Inclusive options with top rated vendors. This provides a worry free option for our brides. This is something we can discuss with you on your tour.